Archive Rules

 

In some circumstances, it may not be desirable to archive all incoming emails, but only a select few. In such cases, it is necessary to define one or more archive rules.

Archive rules are used to specify the conditions that determine whether or not an email should be archived at the time it is received by the system. Each rule consists of one or more clauses. Each clause consists of an email field, an operator and a value. When processing a clause, the value of the selected email field is retrieved from the email and compared against the value specified in the clause. If they match, the action, either “ignore”, “archive” or “do not archive”, is applied.


Enter criteria

For example, to ensure all emails addressed to john@company.com are archived, you would simply select the field “to”, select the “contains” operator and enter “john@company.com”. The ordering in which archiving rules are processed is significant. The rules are processed sequentially from top to bottom. A rule that appears before another will always be processed first. If none of the rules match, the default rule applies. In the definition of the default rule, there is the option to archive incoming, outgoing and/or internal emails.

 

 

Operator Description
 
Operator Description Match Type
matches Matches the field against a regular expression Regular Expression Match
does not match Negative regular expression match Regular Expression Match
contains Whether or not field contains the matching string String Match
does not contain Whether ir not field does not contain the matching string String Match
is Test whether the field is exactly equivalent String Match
isn't Test whether the field is not exactly equivalent String Match
begins with Whether field starts with the specified value String Match
ends with Whether field ends with the specified value String Match
less than Match if the field less than a numeric value Numeric Match
greater than Match if the field is greater than a numeric value
Numeric Match

 

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